CASE STUDY: MoD Protected Mobility Team
As a customer focused, ISO 9001 accredited organisation, utilising our extensive NATO Codification expertise, we regularly advise MoD Project Teams (PTs) on inventory accuracy and full Codification; the Protected Mobility Team (PMT) was one such team.
Allan Webb was engaged to produce the Technical Documentation and NATO Codification Management for the Jackal Platform. Very early in the project, it became increasingly clear there was an urgent need to reconcile all the Codification (existing, new and overseas items) and to give full visibility on ISIS, Base Inventory Systems, Main Drawing Pack and the Bill of Materials (BoMs) for all the NATO Stock Numbers that were assigned in the Documentation after review.
Scope of Work: Allocation of NSNs was of paramount importance for the Jackal family platforms due to the programme being an Urgent Operational Requirement (UOR). The requirement was to manage requests for Codification, and any supersession issues were flagged as a high priority within the PT, as availability of this critical platform was being hugely affected.
Through the enhanced use of existing systems available to us internally (ISIS, Technical Publications (via Technical Documents On-Line (TDOL)) and the Army Base Inventory System, Stores System 3 (SS3)), we were able to capture all the applicable data for Codification requests into a single system.
Once we had identified all those parts being managed by PMT, we were then able to evaluate the effects on Codification due to modifications, supersessions, duplications and repair levels.
This included our:
– Engineering Subject Matter Experts for the technical evaluation of the data packs.
– NATO Codification expertise for the evaluation of the results from ISIS and enforcement of the “Item of Supply” concept.
– Data Analyst and Programming skills for the deliverable output for use by our customer.
The results, and cost savings identified were outstanding.
COST BENEFITS & SAVINGS – MAJOR ANNA FRASER FROM THE PT IDENTIFIED SAVINGS AND BENEFITS ACHIEVED FROM OUR SERVICE, INCLUDING:
Initial saving: Wishbones. Originally there were 3 different types of wishbones being supplied. After using Spares Optimisation System (SOS), we were able to identify the newer (and cheaper) variant and the stock was merged. The price difference between them was compared and looking at a 5 year forecast, the saving was calculated. A similar exercise was also conducted for wheels and auxiliary fuel tanks. The total savings over the 5 year forecast was £64,000.
Volume of inventory held in Theatre: With ‘aggressive housekeeping’ being one of the main drivers in Theatre at that time, the database enabled the customer to identify those items that were obsolete, or fitted to platforms no longer in Theatre. Taking Jackal 1 as an example, the PT were able to backload over 220 line items with a value in excess of £400,000.
The database was also used by their provisioners in the Defence Support Group (DSG) who, using vehicle registration numbers, were able to identify which spares were specific to which vehicle variant. This ensured the units received the correct spare first time (even when incorrectly identified by the unit), thus resulting in savings through not procuring the wrong spare and vehicle availability was increased by the reduction in down time.
During the process of comparing and aligning all the data we recognised that supersessions of items had not always been cascaded through all the documentation. We were therefore able to consolidate axles for the Husky vehicle, which resulted in the cancellation of an outstanding demand due to over ordering, saving £392,000.