Strong Box Document Management System (DMS) is dedicated to making your business as efficient as possible…
Our scalable solutions can be tailored to suit any size business and are effective at reducing, speeding up or even completely eliminating the paperwork that distracts your employees and your business.
Strong Box DMS comes into your organisation, appraises your existing system and builds a solution around you. We take all your documents; emails, invoices, proposals, even scanning and digitising existing paper archives, and then store them securely in a system that can be accessed quickly, and easily by any of your employees, at anytime from anywhere in the world.
Capture and Organise
In this Digital Age, it is amazing just how many organisations do still rely on paper for their information management. They ‘Organise’ their documents in the same, centuries-old way: desk drawers, filing cabinets, and corrugated boxes, which they then stash away in their office such as a basement, a storeroom or an off-site facility.
With Strong Box DMS managing your information, your company can streamline virtually every process, because everyone has access to the data they need, when they need it. Bottom line: your employees can devote more of their time to the work they were hired to do, and less to paperwork.
Collaborate and Update
With Strong Box DMS, you can instantly check on the status of any document at the click of a few keys: who’s worked on it and where it stands. Track the document’s history. Compare versions. Make sure everyone who was supposed to see it, did. And move it along smoothly through the pipeline.
Integrate and Customise
Integrate virtually any application into our Document Management Systems. Your ERP, inventory-management or accounting program. Your Microsoft SharePoint Server or SAP. Even your email program. You can also customise your documents from any place, at any time, without having to switch from one program to another.
Industry use of Strong Box DMS
Strong Box DMS is a system which can be tailored to any industry, to meet any customer needs. Examples are:
Defence Support Group (DSG) is a part of the Ministry of Defence (MoD) and is responsible for the Maintenance, Repair and Overhaul of UK defence equipment and systems. A part of DSG had a requirement to convert paper parts lists to MS Excel to perform analysis of parts and their nomenclature. Strong Box DMS set up an on-site scanning bureau at DSG’s premises using our security cleared staff and equipment and scanned all the paper parts lists. These lists were then converted into MS Excel and manually verified by our staff.
As a government secure provider with ISO 9001 accreditation, we provide document management services to various Aerospace clients. This includes daily scanning for local aerospace companies in Gloucestershire where we scan various items including test certification.
Strong Box DMS consultants provided consultancy to a satellite communications services provider whose existing Document Management system was becoming unsupported. Strong Box DMS consultants assessed the needs of the client and worked with the various stakeholders to propose an alternative system.
Any Document Management system or service will need involvement by the IT manager or department. At Strong Box DMS we work closely with all stakeholders to define, and agree the end-to-end process to ensure the solution, or solutions work throughout the organisation.
Strong Box was part of consortium bidding to a UK Examination board for the implementation of a new e-marking system. To feed the e-marking system Strong Box DMS developed a system to automatically capture exam paper keyword meta data to support e-marking systems using Intelligent Character Recognition (ICR).
The system has various attributes including:
– ICR to validate the centre and candidate numbers from the first page.
– ICR to validate the question number/s.
– Determining the starting and ending positions of each question text block.
– Determining if there are other parts of the same question elsewhere in the Answer Book.
– Applying the question paper rubric to determine if any question has been missed or incorrectly processed.
– Generate one, high quality colour, PDF file per paper/book with indexing keyword metadata and question text block details.
In recent trials this system surpassed requirements with regard to accuracy, saving time and saving resources through automation.
Strong Box DMS can supply many services to civil engineering which include scanning of drawings and converting hard copy or hand drawn drawings and schematics to a CAD format.
Strong Box DMS has a vast amount of experience working with local government through our scanning activities with councils such as Plymouth, Stroud, Bournemouth and Stoke-on-Trent councils.
Strong Box DMS’s security and quality accreditations allow us to work with the emergency services scanning a range of paperwork.
Health / Medical
Strong Box DMS has worked with all areas of the medical sector from NHS trusts to General Practitioners and medical device manufacturers.
You can find the full Strong Box DMS website at www.strongboxdms.co.uk.
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