Legacy data still provides many companies and industries with the old conundrum – pay to store or pay to convert electronically?
Allan Webb provides a bespoke, secure document scanning capability to meet the needs of its customers, wherever the location and whatever the format. Space is a luxury that many companies no longer have and in the world of ever growing electronic data, many companies find themselves looking at the benefits long term of converting their hard-copy data into more usable, friendly formats.
So what are the main reasons to scan documents?
Easy to search and find your files in minutes or even seconds instead of hours of trying to find them in a drawer or cabinet. This also means you can email whole or parts of documents to others easily and quickly.
Having them electronically means that you can copy them so if the worst happens you have a backup disc stored in another area. Can you say the same for your hardcopy files? What if the worst happened to them, say fire or water damage, would your organisation be able function efficiently if this type of event should ever occur?
Security: with the documents being electronic you can apply encryption to the files so others cannot access or use your information. The encryption can come in many guises but crucially, your data is now SAFE!
Based in a government-secure building, our Scanning Bureau can work to meet those needs, working with all media formats such as:
Allan Webb has a full suite of hardware to convert paper documents into intelligent scanned electronic images with a capacity to scan millions of documents a week. Whatever format or size you have is not an issue, we can even scan documents metres in length or fragile to handle.
Allan Webb can convert any film type from Aperture cards, Fiche, Roll film to Negatives. These will be electronically converted into images which can be indexed to allow full text searching.
Conversion to Word and Excel
Once scanned, documents can be fully converted into MS Word or Excel files meaning your data is no longer just a static image but more a fully dynamic amount of data that you can now do so much more with. For instance you could update a manuscript that is only available in print, or apply filters and search to old table data previously only available as an old printed document.
Allan Webb can take that data and make it work more intelligently for you.
To find out more about how Allan Webb’s services could benefit you, contact us by email at firstname.lastname@example.org or by phone on 01453 824581.
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